Privacy Policy — Barry Gardiner MP

As your MP, it is important that my office and I can keep in touch with constituents about my work, take up casework on their behalf and ask for views on local issues. The General Data Protection Regulation came into force on May 25th 2018 and I have now updated my privacy policy statement. This is all part of my commitment to compliance and protecting your personal information. I am not changing how I use or collect information. Rather, the updated policy more clearly explains how, why, where and when we store and process your data, and also reflects your rights under the GDPR. This page explains how I collect and use personal data, the legal basis for doing so and provides information about your rights in respect of your personal data for which I am the data controller.

My responsible officer for data protection can be contacted at jackie.george@parliament.uk or on 0207 219 4046.

Data collection and use

The office of Barry Gardiner MP will only collect and use personal information for the specific purpose for which it has been obtained. I will undertake casework using personal information provided by or on behalf of a constituent. It may be necessary for me to share your information with third party organisations. I will only do where it is necessary and reasonable to do so, and I will share only the minimum amount of personal information necessary in order to advocate on your behalf. Please see the “who I share your information with” section for further details.

I may communicate by post, email, phone or text message about my work and to give you the latest news on my campaigns and opportunities to get involved. I have a legal entitlement to the full electoral register for my constituency, which includes the full name and address of every registered elector and I may write to you in connection with my activities as an MP. I will only send emails, texts or contact you by telephone where you have provided explicit consent for me to do so. You may withdraw your consent or unsubscribe at any time from communications in any medium by contacting our Data Protection Officer – details below.

I will not use personal data for any automated decision making or profiling.

Who I share your information with:

When I take up casework on your behalf, it may be necessary for me to share the details you provide with government departments, local authorities and other public bodies. I will only share as much information as is necessary to take your case forward. If you have any questions or concerns about how information you provide as part of a casework request is used, please contact my Data Protection Officer for more information. Other than in the circumstances above, I will not share personal information with other organisations without your explicit consent. In order to communicate with you about my work as the MP for Brent North Constituency, it may be necessary for me to transfer personal information to countries or jurisdictions outside the EU. In each case, I will take steps to ensure that the suppliers I use comply with the General Data Protection Regulation or are subject to the Privacy Shield scheme agreed between the European Union and the United States.

Retention of personal data

I will only keep your personal information for as long as it is necessary to fulfil the purposes described in this policy. Information relating to casework will only be retained for as long as it is necessary to resolve or otherwise complete your request, although I may retain a minimum amount of information about closed cases in the event that you contact me again for help.

If you have consented to receive information about my work, I will only retain your personal information so long as I am the MP for Brent North Constituency, or you ask not to be contacted further.

I will regularly review the personal information I hold to ensure that its use is necessary and proportionate.

Your rights: You have a number of rights in relation to your personal information and the opportunity to choose how it is used. You can:

Obtain copies of the personal information I hold about you (known as a “subject access request”)
Request that I correct or update any personal information held about you
Ask that we erase or restrict the way in which I use your information

You may opt out of receiving further communications from me in any medium at any time. All requests to unsubscribe are dealt with promptly, and in all cases within a week. As a Labour MP I also have access to other information which I or my office, or volunteers working with me, will use for campaigning purposes or for communicating with Labour Party members. In respect of that information, the Labour Party is the data controller, and you should consult their privacy policy (https://labour.org.uk/privacy-policy/ ) for details of what information they hold, why, and how they use and process that information. If you wish to exercise your rights in respect of your personal data or have any concerns about how your data is used, please contact my Data Protection Officer: Jackie George,Office of Barry Gardiner MP, House of Commons, London SW1A 0AA

Jackie.george@parliament.uk

Telephone 44(0)020 7219 4046

Alternatively you have right to raise any issues or concerns directly with the Information Commissioner’s Office.